Administrative Assistant

Our client in the fresh produce export business is currently seeking to appoint an Administrative Assistant. This position is based in Stellenbosch.

As an Administrative Assistant in exports, the role is pivotal in facilitating seamless international trade operations. Responsibilities encompass a range of tasks aimed at ensuring the efficient flow of goods across borders.

Primary duties include the following:

  • Assisting in coordinating export shipments, collaborating with logistics providers, and managing shipping documentation
  • Preparing and verifying export-related paperwork
  • Accurate record-keeping
  • Organizing and maintaining export-related files, tracking shipments, and assisting in the resolution of any shipping discrepancies or customs issues that may arise
  • Liaise with suppliers, freight forwarders, and customs officials to facilitate the timely and compliant movement of goods

Requirements:

  • Grade 12
  • Precise and attentive to detail
  • Strong communication skills
  • Adaptable, with the ability to multi-task
  • Proficient in Microsoft Office Suite (Word, Excel, and Outlook), for tasks like document creation, spreadsheet management, and email communication
  • Familiarity with data entry and record-keeping systems is essential to maintain accurate and organized export documentation
  • A basic understanding of internet research and communication tools

By Submitting your information and application you hereby confirm:

  1. That you have read and understood our Privacy Policy (www.hopcal.co.za).
  2. That you give us permission to retain your personal information in our database for future matching to employment opportunities.
  3. Should suitable opportunities arise we will contact you and request your consent to submit your CV to a specific client for a specific purpose.
  4. That the information you have provided to us is true, correct and up to date.

 Please ENSURE that your application includes the following:

  • a comprehensive Curriculum Vitae, inclusive of contact and email information
  • a covering letter motivating the application
  • an indication of current and expected remuneration
  • availability
  • contactable referees

If you have not heard from us within 4 weeks of the closing date, please accept that your application was not successful. Only short-listed candidates will be contacted.