Personal Assistant (6-month contract)
Our client, one of the major role players in the pome fruit industry, situated in Grabouw, is seeking a motivated, energetic, and dedicated Personal Assistant to support one of our marketing managers with a visual disability. The role is more than just administrative assistance; it is about fostering an inclusive environment where our marketer can thrive. We are looking for someone with a proactive mindset, who is eager to learn and adapt in a fast-paced environment.
The ideal candidate will be well-organized, professional, and adaptable, with strong communication skills, a patient demeanour, and a proactive approach to problem-solving. If you’re ready to make a meaningful impact and contribute to a dynamic marketing team, we’d love to hear from you!
Main duties:
- Diary management: keeping track of weekly schedule/tasks and sending reminders
- Format information for internal and external communication (emails, presentations, reports)
- Managing telephone calls, using initiative to identify alternative contacts where required
- Maintain organised filing system of paper and electronic documents
- Supporting the office with ad-hoc duties
- Retrieving electronic information from various systems
- Reading, writing, and using WhatsApp for a manager with a visual disability
Minimum requirements:
- 3 to 5 years of work experience as a Personal Assistant, Secretary or similar role
- A great understanding of the Agriculture-language/culture is preferred
- It will be to your advantage if you can start on immediately
- Excellent verbal and written communication skills (Fluent in Afrikaans & English)
- Strong attention to detail & excellent language skills
- Intermediate proficiency in MS Office (Word/Excel/PowerPoint)
- Performing with a high level of accuracy, proofreading & editing
- Knowledge of Google GSuite (Gmail/Google Meet/Docs/Sheets etc.)
- Adapting your PA style to suit the needs of company Managers & Directors
Personal competencies:
- Outstanding organisational and time management skills
- The ability to work under pressure while maintaining quality and standard of work
- Team player – the ability to engage with the team and to provide support/flexibility
- Ability to always maintain discretion and confidentiality
- Energetic and willing to take initiative
By Submitting your information and application you hereby confirm:
- That you have read and understood our Privacy Policy (www.hopcal.co.za).
- That you give us permission to retain your personal information in our database for future matching to employment opportunities.
- Should suitable opportunities arise we will contact you and request your consent to submit your CV to a specific client for a specific purpose.
- That the information you have provided to us is true, correct and up to date.
Please ENSURE that your application includes the following:
- a comprehensive Curriculum Vitae, inclusive of contact and email information
- a covering letter motivating the application
- an indication of current and expected remuneration
- availability
- contactable referees
If you have not heard from us within 4 weeks of the closing date, please accept that your application was not successful. Only short-listed candidates will be contacted.
Closing date: 18 February 2025