Personal Assistant to CEO

Our client is a key player in the sorting, packaging and marketing of pome fruits. They are seeking a professional and trustworthy Personal Assistant who will primarily support the CEO.

The ideal candidate will be reliable, task-focused, mature and diplomatic, with the ability to prioritise in a timely manner whilst keeping open communication. This position is based in Grabouw.

The role will include but are not limited to the following responsibilities:

  • Diary management
  • Compiling, proofreading & editing quarterly reports for the company Directors, arranging lunch & doing meeting set up for board meetings
  • Preparation of agendas, taking minutes and actioning items for follow-up
  • Format information for internal and external communication (emails, presentations, reports, circulation letters)
  • Managing telephone calls, using initiative to identify alternative contacts where required
  • Act as the point of contact among employees, shareholders, producers and clients
  • Responsible for the company’s website, social media and promoting the company’s brand
  • Organising and coordinating staff events
  • Coordinating travel/accommodation arrangements, liaising with our travel agency and developing detailed itineraries, and business visas (for CEO & Managers)
  • Running errands for the CEO, in addition to weekly tasks needed
  • Maintain an organised filing system of paper and electronic documents
  • Supporting the office with ad-hoc duties (general admin: filing emails, expense processing, purchase orders)

Requirements:

  • At least 3-5 years’ work experience as a Personal Assistant, or similar role
  • Tertiary qualification in relevant field (e.g. Diploma in Office Administration or similar)
  • A great understanding of the Agriculture-language/culture is preferred
  • The ability to perform tasks with a high level of accuracy (e.g. proofreading & editing)
  • Strong attention to detail & excellent language skills
  • Excellent verbal and written communications skills (Fluent in Afrikaans & English)
  • Experience with business visas
  • Adaptable and resilient with the ability to work under pressure while maintaining a high standard of work
  • Energetic and willing to take initiative
  • Discretion and confidentiality
  • Team player – the ability to engage with the team and to provide support/flexibility
  • Computer literate (MS Office (Word/Excel/PowerPoint)
  • Knowledge of Google GSuite (Gmail/Google Meet/Docs/Sheets etc.)
  • Outstanding organisational and time management skills
  • Experience working with branding & print companies will be advantageous
  • Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
  • Graphic design experience will be beneficial
  • A valid driver’s license

By Submitting your information and application you hereby confirm:

  1. That you have read and understood our Privacy Policy (www.hopcal.co.za).
  2. That you give us permission to retain your personal information in our database for future matching to employment opportunities.
  3. Should suitable opportunities arise we will contact you and request your consent to submit your CV to a specific client for a specific purpose.
  4. That the information you have provided to us is true, correct and up to date.

 Please ENSURE that your application includes the following:

  • a comprehensive Curriculum Vitae, inclusive of contact and email information
  • a covering letter motivating the application
  • an indication of current and expected remuneration
  • availability
  • contactable referees

If you have not heard from us within 4 weeks of the closing date, please accept that your application was not successful. Only short-listed candidates will be contacted.

Closing date:   10 May 2023

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